But in the past few months, Microsoft has completely revamped the OneNote app. The navigation interface is new. It matches the design aesthetics and functionality of OneNote in Windows Note: The minimum system requirements to take advantage of the latest features is macOS The primary way of organizing your notes is through notebooks.
A Beginner's Guide to OneNote
You may collect everything you want in one notebook and then rely on the search function. Or, you may create a separate notebook for every project. Type in the name, choose a color and click Create. The new navigation layout offers you more note-taking space. Click the Navigation button to expand or collapse the navigation pane.
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In the expanded state, you can view the notebook hierarchy and switch between pages, section, or notebooks. Click the button again to collapse the pane. The list of sections is on the left while pages are on the right. Then use the Up or Down Arrow keys. To switch to a different notebook, click the Notebooks dropdown arrow button and choose a notebook.
If you do not see the notebook you want, click More Notebooks and open it from OneDrive. If your section and page title appear truncated or you want to maximize the note-taking space without collapsing the navigation pane, then this feature comes useful. Move your pointer over the edge of the pane and drag it to either left or right. The ribbon spans the top of the app window. If you find the ribbon distracting, you can hide it.
Sections make great organizing tools to keep related pages together. You can add any number of sections, move them around, rename or color the tabs, and delete them. When you delete any section, they get moved to the trash. You can recover any deleted data within 60 days. You can even group the related sections to reduce notebook clutter.
Creating a section group has two advantages. Just like sections, you can organize related pages by creating subpages. You can make subpages up to two levels deep and demote them to normal levels. OneNote provides several tags or visual markers that you can apply to mark essential items in your notes.
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For example, in your research project, you might use the to-do tag to remember the task you need to complete. To add a tag, click or select the text you want to tag. From the Tags Gallery in the Home tab, click the tag icon.
You can even use a shortcut to create a tag. You can also create a custom tag. A new panel appears from the right. Type in the name, select an icon, and click Create. The tags you create also sync with the OneNote app for Windows In the search box that appears, enter a search word or phrase and press Enter. Just beneath the search box, click Pages to see results found in the text of your notes. Or click Tags to search by note tags. Do remember that OneNote will not search the contents of password-protected sections.
OneNote is like a free-form canvas. You can add content like text, pictures, audio, handwriting notes, screen clippings, and more. Here's how easy it is to create a wiki with OneNote. Read More. With the built-in simple wiki system, you can make connections to whatever notebook, section, and pages. To get started, right-click any section or pages to copy its link. From the link dialog box, paste the link you just copied. With the clipper, you can extract useful information from the web.
It has four options—save a full web page, a region of the page like a screenshot , text with formatting options, or a bookmark. OneNote for Mac lets you insert files directly into your notes. As you attach the file, it uploads the file to OneDrive under OneNote Uploads folder and inserts a link to that file.
For Office documents, you can view the changes made to your file in real time.
In the case of PDF, the attachment will display a link. You can also attach a printout of the document. You can embed a wide variety of content into OneNote, including documents, videos, audio clips, and more. Check out the services and sites OneNote supports for embedding contents.
It can extract the text from images so that you can paste it elsewhere in the note. Scan or snap a picture of the text. Tables are excellent vehicles for the presentation of information. They create visual interest and bring order to ungainly note lists. To create a table, click the Insert tab and choose Tables. Drag the mouse over the boxes to select how many rows and columns you want. Then, fill the table with text, numbers, files, and more. Creating a template in OneNote has many benefits.
Front Page Stories
They give your pages a consistent look, flexibility in structuring different types of documents, and saves time. But is there support for page templates in OneNote for Mac? Yes, there is. Set up a note that you want to use for a template. Right-click the page and choose Set as Default Template.
A dialog box will pop up for confirmation. To remove the default template, right-click on the section and choose Remove Default Template.
If you want to create a simple template, go ahead and start using this feature. An immersive reader is a free tool from Microsoft that implements proven techniques to improve reading and writing for people regardless of their age, profession, and ability. A full-screen window will open with your OneNote document. To increase your reading comprehension, it offers you various text and reading options.
You can change the text size, font, background color, and line spacing.
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Parts of Speech control grammar highlighting and helps you understand complex sentences. In reading options, enable Line Focus to highlight a particular set of lines for focussed reading. Translate lets you change the language of the text. OneNote lets you take a backup of notebooks. Go to OneNote Online and enter your Microsoft account credentials. Under My Notebooks , right-click the notebook and choose Export notebook. From the screen that opens, click Export. Follow the dialog prompt and save your file. Each notebook you download gets saved in the ZIP file format.
If you want to share notes with someone without giving them full access, you can export any page as a PDF file.
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Type a file name and choose a location. If you want to import the notebook, unzip the file, go to OneNote Notebook Importer and import the entire folder. In the case of PDF, the attachment will display a link.
You can also attach a printout of the document. You can embed a wide variety of content into OneNote, including documents, videos, audio clips, and more. Check out the services and sites OneNote supports for embedding contents. It can extract the text from images so that you can paste it elsewhere in the note. Scan or snap a picture of the text.